Saying Goodbye to QuickBooks

As your business begins to grow, so will many of the departments and the daily tasks that need to be completed. QuickBooks may have been the perfect fit for your business in the past, but maybe it’s starting to lag behind all the processes that you are now taking care of. Tasks that used to be easy are now eating away at your time.
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8 Reasons to Move from QuickBooks to Sage 100 ERP

While your QuickBooks accounting system may have served you well in the beginning, things have changed. You have more human resources, more capital resources, more customers, and more complexity across your business. At this point, those spreadsheets, hand-written notes, and other workarounds you’ve started using to make up for a lack of functionality in your QuickBooks system just won’t work anymore. It’s time to consider a move to a system that is better equipped to deal with your business as it is today and as it could be in the future. Continue reading

Has the Time Come for a QuickBooks Replacement? 14 Ways You’ll Know.

Growth does not happen over night. It’s a slow and gradual process which makes it difficult to see the changes in your business until they are making an impact; be it positive or negative. For most companies, they begin to suffer from the symptoms of insufficient business software before they realize it’s a problem. This is a frequent occurrence for those companies who have grown beyond the limits of their QuickBooks accounting system. Unfortunately there is no magical moment of clarity when you realize you’ve outgrown QuickBooks, but there are many indicators.

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21 Ways Manufacturing, Distribution, and Service Companies Can Tell They Have Outgrown QuickBooks and Are Ready for ERP

We have been working with manufacturing, distribution, and service companies for many years, and we have found one thing to be true. Many companies who begin with QuickBooks eventually find themselves busting the seams of the software due to their growth, and that can lead to some serious headaches.  Starting with QuickBooks is great for companies that are just getting started, but QuickBooks was not designed to handle the complex requirements of companies who grow beyond a certain point.

Are you at that point yet? If you are familiar with the following scenarios, it may be you have outgrown QuickBooks and its time to make the switch… Continue reading

You Won’t Be A StartUp Forever: Are You Outgrowing QuickBooks ?

If you’re a small business, the odds are you’re using QuickBooks to manage your financials; as one of the most popular accounting applications for small businesses that is no surprise! QuickBooks has everything you need when you first start out; Outgrowing quickbooksit’s easy, affordable, works well, and has all the functionality you need…but you won’t be just starting out forever! One day you may feel that you are outgrowing QuickBooks.

In time your business will grow and change, you will find yourself Outgrowing QuickBooks. Perhaps you will see the need for more manual and/or paper processes in your office,  maybe it will take you longer to complete your accounting activates, or you will have to hire an additional employee to help keep everything under control in the accounting department. Whatever the case may be, you will be spending more time gathering financial info then other business driving activities. This all sounds really awful, but it’s really not, I promise.  If you see this happening in your business that means you are growing; you have graduated from “just getting started”, you’re making it! So how can you tell when you have begun Outgrowing QuickBooks ? Continue reading

ERP Budget & Cost Considerations: Moving from QuickBooks to ERP (Part 8 of 8 part series)

By James Mallory

Summary (Part 8 )

Companies often grow slowly and over time come to the realization that their current business software is lacking the capabilities they need to remain competitive. While their accounting requirements may remain relatively unchanged and are supported just fine with their existing system, they often feel a lot of pressure due to the inadequacies of their business system in respect to operational and supply chain features. Most accounting systems and ERP systems have basic payables and receivables but there is a QuickBooks doesn’t offer a robust bill of material and even midmarket systems from Sage and Microsoft don’t have all the supply chain features needed for a growing company. Continue reading

ERP Budget & Cost Considerations: Moving from QuickBooks to ERP (part 6 of 8 part series) Accounting & ERP Cost Comparison

By James Mallory

Accounting & ERP Cost Comparison (Part 6 )

Since implementation costs are such a large part of the solution, comparing costs are often difficult. One way to compare apples to apples is to look at the implementation and training costs in terms of dollars per system user. The table below highlights ERP investment costs per user based on our decades of experience to be considered for Accounting & ERP Cost Comparison Continue reading

ERP Budget & Cost Considerations: Moving from QuickBooks to ERP (part 5 of 8 part series)

By James Mallory

Enterprise ERP (Part 5 )

When a company grows further, typically beyond $1 billion in revenue or over 1,000 users they most often start considering tier one ERP systems even though systems like Epicor can scale this high (and much higher). Continue reading

ERP Budget & Cost Considerations: Moving from QuickBooks to ERP (Part 3 of 8 part series)

By James Mallory

Add-On Options (Part 3 

So what does a growing company do? They use QuickBooks or their entry level ERP for way too long. They buy add-ons and implement disconnected systems to handle the things QuickBooks or their entry-level ERP system doesn’t do and they use Microsoft Excel and common business tools to do the rest. Basically, they make do with what they have with marginal improvements until they get to the point that they can justify the investment in a true ERP system. Continue reading

ERP Budget & Cost Considerations: Moving from QuickBooks to ERP (part 2 of 8 part series)

By James Mallory

Entry-Level ERP 

The next step up from QuickBooks is a big one for most businesses. Products like Sage 100 (Sage MAS 90), Microsoft Dynamics GP (Great Plains), etc. typically cost about $2,000 per user when you consider the total cost for the required modules. A manufacturer or distributor with 10 users is looking at a minimum of $20,000 for the software license. But the services to implement these systems is almost always a 1-to-1 ratio meaning that they’re looking at another $20,000 to implement it due to the advanced features and options available. Consultants in this range typically charge between $150/hour to $200/hour with the average being around $175/hour in most geographies (more in large metropolitan areas and less in more rural areas). This equates to about 114 hours of consulting. Continue reading

ERP Budget & Cost Considerations: Moving from QuickBooks to ERP (Part 1 of 8 part series)

By James Mallory

Entry-Level Accounting (Part 1)

Companies can buy a business system for almost nothing when they are small. A subscription to QuickBooks starts at just $12.95. You can barely eat at McDonald’s these days for that little investment. Even QuickBooks Enterprise is very affordable at less than $10,000 for a growing business. But there is one thing that makes the leap from QuickBooks to ERP a big one for most companies – implementation services. Continue reading